Text copied to clipboard!
Title
Text copied to clipboard!Records Coordinator
Description
Text copied to clipboard!
We are looking for a detail-oriented and organized Records Coordinator to manage, maintain, and safeguard our organization's records and documentation. The ideal candidate will be responsible for ensuring that all records are accurate, up-to-date, and easily accessible to authorized personnel. This role is critical in supporting compliance with legal and regulatory requirements, as well as internal policies and procedures.
As a Records Coordinator, you will work closely with various departments to collect, categorize, and store both physical and digital records. You will also be responsible for implementing and maintaining records management systems, conducting audits, and assisting with data retrieval when needed. Strong attention to detail, excellent organizational skills, and a solid understanding of data privacy and security protocols are essential for success in this role.
Key duties include developing and enforcing records retention schedules, ensuring proper disposal of outdated records, and training staff on records management best practices. You will also collaborate with IT and compliance teams to ensure that records systems are secure and meet all regulatory standards.
This position offers an opportunity to play a vital role in the efficient operation of the organization by ensuring that critical information is properly managed and preserved. If you are passionate about organization, compliance, and data integrity, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Organize and maintain physical and digital records
- Implement and manage records management systems
- Ensure compliance with legal and regulatory requirements
- Develop and enforce records retention schedules
- Coordinate the secure disposal of outdated records
- Assist with audits and data retrieval requests
- Train staff on records management procedures
- Collaborate with IT and compliance teams
- Monitor access to sensitive information
- Maintain documentation of records management policies
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate or bachelor’s degree preferred
- Experience in records management or administrative support
- Familiarity with records management systems and software
- Strong organizational and time management skills
- Attention to detail and accuracy
- Understanding of data privacy and security protocols
- Ability to handle confidential information
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
Potential interview questions
Text copied to clipboard!- Do you have experience with records management systems?
- How do you ensure accuracy and attention to detail in your work?
- Can you describe a time you handled confidential information?
- What steps do you take to stay organized?
- Have you ever trained others on administrative procedures?
- How do you handle competing priorities and deadlines?
- Are you familiar with data privacy regulations?
- What is your experience with digital document storage?
- How do you ensure compliance with retention policies?
- Can you describe your experience working with cross-functional teams?
